Wednesday, 20 December 2017 17:08

RFQ - Architectural Analysis and Master Plan for the Rio Grande County Courthouse

Written by

Request for Qualification
Architectural Analysis and Master Plan for the
Rio Grande County Courthouse
Located at 925 6th Street, Del Norte, CO


The Rio Grande County Board of County Commissioners seeks to retain a professional design and engineering services firm for master planning services associated with the assessment of the current courthouse facility complex.  The awarded architect will have successfully demonstrated the understanding and methodology of delivering a program to the County of Rio Grande that can meet all the informational objectives stated in the Scope of Services section of this RFQ.

Built in 1951, the Rio Grande County Courthouse housed all County offices including the jail but through the years has transformed to keep up with growth of its departments.    Today, Rio Grande County complex consists of the County Courthouse, County Annex, County Sheriff and Jail Complex, Department of Social Services, County Museum and several Maintenance Garages located in several county municipalities.

The Courthouse, itself, houses the County Treasurer, County Assessor, Public Health, and Options for Long Term Care, Maintenance, County Land Use, Building Department, Administration, Commissioners, County Court, District Court, Probation, and District Attorney.

In the same vicinity, the County Annex houses the County Clerk and Recorder, Maintenance Garage houses the maintenance equipment and the County Sheriffs offices houses jail inmates, Sheriff's administration and the Victim advocates. The County Museum is located one block away. With each of the Departments being fully staffed, offices are full to capacity.  The Department of Social Services is located in a separate building adjacent to the County Annex Building.  This building was built in 1988 and is two story.

Current population of Rio Grande County Colorado as reported by the State Demographers Office is 12,481.   Over the past 15 years, the population of Rio Grande County has remained steady or in fact declined; however is now expected to increase by 1+% per year for the foreseeable future.  Although the population has remained steady, the need and demand for county and court services have continued to grow at an exceeding rate.

At present the existing Rio Grande County Courthouse meets the judicial needs of the County but with some shortcomings. Through this RFQ, it is the intent of Rio Grande County Commissioners to contract professional services to evaluate current facility use and physical conditions and acquire recommendations for future or alternative occupancy by the Courts, County Departments, Probation, and, if possible, District Attorney.

Colorado Judicial Facilities Department conducted a space assessment to evaluate current building amenities and deficiencies while also determining the proper space model for courts and probation.  This report, The Rio Grande County Judicial Space Needs Assessment is available.


The Project will consist of a thorough evaluation of the condition of all of the buildings and site elements to determine the structural and general condition of the courthouse complex. The space needs for the various County offices and buildings are a desired product of the plan.  The evaluation is to be conducted with concern for life safety, functional, space, accessibility, and technological needs, present and 10-20 years in the future.

The Master Plan will be used for making decisions as the County continues to grow over the next 10-20 years providing a guide for future needs including but not limited to determining if the courts should be located in a separate building.


Evaluate existing building envelope, physical plant, power and low voltage distribution, mechanical, plumbing, building code compliance and fire safety.

Evaluate County Departments and staffing models which currently operate within the courthouse. Assess departmental growth and any potential additional county functions that may collocate into the courthouse.

Evaluate and provide recommendations to remodel, reorganize and / or expand the existing courthouse to meet the Judicial and County business requirements and /or evaluate potential new construction options to accommodate future projections.

Evaluate judicial program and space assessment for both immediate and projected needs of the Rio Grande Courts and Probation.  This process may review documentation recently prepared by the Colorado Judicial Facilities Department as a basis for this study.  The programming architect should verify all room types, room quantities and spatial requirements listed in the Judicial Space Assessment to meet the goals of this program.

Evaluate existing conditions and deficiencies that impact judicial operations including but not limited to egress, circulation, security and accessibility.



Any proposal not received prior to the time and date specified shall not be accepted.  Proposals shall be submitted to: 

Roni Wisdom
Rio Grande County
Rio Grande County Courthouse Master Plan
925 6th Street; Suite 207    -      Del Norte, CO  81132

The following schedule outlines the overall timeframe for the RFQ process:

Event                                                               Date/Time

RFQ Released                                                 December 19, 2017

Last Day to Submit Questions in writing       January 18, 2018

Requests due                                                   February 1, 2018 5 P.M.

Review of Submittals                                      February 5 - 9, 2018

Selection of Finalists                                      February 13, 2018

Interview of Finalists, if warranted                February 15-16, 2018  

Announcement of Consultant                         February 28, 2018 

Contract with Rio Grande County                  As soon as possible after announcement   

Notice to Proceed Tentatively                        March 15, 2018 (as soon as contracts are signed)

Completion                                                     June 30, 2018

Proposers must submit 5 (five) print copies of their proposals and 1 (one) electronic copy (PDF or Word). Fax and email proposals will not be accepted.

The cover letter shall be signed by someone legally able to bind the proposer.

All proposers must be properly licensed to conduct business in the State of Colorado. All proposers shall include evidence that the proposer is licensed to do business in the State of Colorado.   Proof of all applicable professional licenses is required.

The selected consultant will be required to enter into a written contract with the County in order to provide the services required in the RFQ.

While there is no mandatory pre-bid meeting with interested entities, appointments can be made with Roni Wisdom, County Administrator.

All questions and requests for explanations must be submitted in writing to: Roni Wisdom, 719-657-2744, This email address is being protected from spambots. You need JavaScript enabled to view it.


The proposals will be generally evaluated on the following items:

Proposed Project Team Organization and Qualifications 30%

Performance on Past Projects and References 20%

Project Methodology and Approach 30%

Cost 20%

General Conditions:

A selection committee will evaluate all timely submissions. Phone or in-person interviews may be conducted as part of the selection process.

A professional Consulting Services Agreement will be entered into once a firm or individual is selected and the selected consultant will then produce proof of required insurance coverage.

The County reserves the right to reject any and all proposals at its sole discretion. In addition, the County reserves the right to select the consultant that represents the best fills the need for the project.  It is the County’ sole discretion to define best value based upon the Selection Committee’s recommendation.  The County may also waive any irregularities and informalities.

Any revisions to the above schedule will be posted to the Rio Grande County Website / RFQ link. It is the responsibility of all submitting firms to review this website for scheduling updates as well as RFQ modifications and addendums.


The County is soliciting Responses from qualified Architectural Firms interested to be considered and evaluated for the Project.  The RFQ Response shall include the following information and shall be organized as follows:

Cover Letter

Table of Contents

Firm Overview

Provide concise details of your Firm which includes information describing size, services you provide credentials, qualifications and expertise, office location and specific experience in judicial facility programming, planning and design.

Project Approach

Provide a detailed narrative and proposed schedule describing your specific approach as well as your ability to meet the needs of this Project.  Outline your understanding of the Project and identify critical issues based on your Firms’ experience.  Include your methodology regarding Programming, Design Services, Cost Control, Schedule Control and Value Engineering.

Current Workload

Provide a description of projects undertaken by your firm that would be concurrent with the timeframe of this project

Project Team

Provide an Organization Chart and Resumes for the Key Individuals assigned to this project.  Include names, titles, education, professional credentials, functional role, professional registration and/or associations as well as relevant personal experience.

It is the expectation of Rio Grande County that the individuals noted above will not be changed after the Project is awarded except in unusual circumstances beyond the Firm’s control.

Relevant Experience

Provide specific examples of relevant judicial / detention facility (minimum 3) projects of similar scope and complexity the Firm has completed in the last five years including LEED certified projects.  Please provide a detailed description of the specific role and services your firm played within each project. Include Client references for each Project submitted.  Provide specific experience with the Construction Manager / General Contractor (CM/GC) delivery process completed in the past five years.  Include CM/GC references for each project submitted.

Major Consultants

Provide a concise description of the major consultants to be used on this Project as well as examples of their relevant judicial / detention facility experience. Provide examples of any previous teaming your firm has completed with major consultants you are proposing.


Provide any other information - unique capabilities, value-added services, etc. - relevant to the County’s evaluation of your Firm.

Questions & Inquiries

Applicants may submit written questions to Roni Wisdom, Administrator, rwisdom@This email address is being protected from spambots. You need JavaScript enabled to view  Questions will be compiled and every effort will be made to answer the questions. Response information shall be limited to the information requested.


The County reserves the right to issue addenda to the RFQ at any time as a result of questions, change in schedule or other matters.  Such information will be posted on the county website.  The County also reserves the right to cancel or reissue the RFQ.

Do not include a cost proposal with your RFQ response.  Please send a detailed cost proposal in a sealed envelope (Expect that tables noting base fee per consultant, reimbursable per consultant, allotted % of fee and total dollar amount per each programming phase, etc. will be requested.) Cost proposals may be used in helping to determine successful firm. 

Rio Grande County will not be responsible for any cost associated with the preparation of the Firms responses to this RFQ.


Responses shall be submitted in a package clearly identified as follows:


Firms may not contact any team members, staff or employees of Rio Grande County or other parties involved in this project.  All communication regarding this project should be directed to: Roni Wisdom, Rio Grande County Administrator

Please deliver your responses to:

Roni K. Wisdom, Rio Grande County
Rio Grande County
925 6th Street, Room 207
Del Norte, CO  81132
This email address is being protected from spambots. You need JavaScript enabled to view it.

Responses will be time-stamped and logged upon receipt.  Reponses received after the deadline will NOT be considered and will be returned un-opened.  All timely and properly prepared Responses will be considered for evaluation.


The County will appoint a Selection Committee.  The Selection Committee will analyze the submittals and will evaluate the Firms regarding their qualifications and expertise, including, but not limited to, relevant experience, capability of professional staff, location, project approach and demonstrated performance as well as ability to maintain budget and schedule considerations.


The County reserves the right to reject any and all Responses and to waive any informality, technical defects or clerical errors in any Response as the best interest of the County may require. Selection procedures will be conducted in conformance with all applicable qualifications-based selection requirements.

pdfDownload the official packet.163.86 KB

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